Punt and rowing boat on river


Position available: Executive Assistant; Events & Alumni Relations Officer
Based in Midtown Manhattan, Oxford University Development (North America), Inc. (OUDNA) has an opening for an Executive Assistant; Events & Alumni Relations Officer who will dual report to the Executive Director and the Director of Events & Alumni Relations, while also working closely with all other members of the staff. This hybrid position offers a unique opportunity to acquire knowledge of all facets of working in a fundraising office while building up a strong North American-focused alumni relations program for a world-renowned university.
The Executive Assistant; Events & Alumni Relations Officer role will include: tracking the Executive Director’s daily tasks and calendar, assisting in arranging travel for key Oxford staff, managing calendar updates for North American alumni group events, and regularly updating the North American Office’s database. The incumbent will also work closely with the Events and Alumni Relations team on projects throughout the year. 
Candidates must be professional, articulate, well-organized, creative, have excellent writing skills and be able to work independently, while managing several projects simultaneously. Attention to detail and an ability to work well under pressure are essential.
Candidates must have a B.A./B.S. and preferably some experience working in a supporting role in a professional office.
If interested in this position, please email or fax your resume to:
Fax: (212) 889-4052
No phone calls please and emails should only be sent to the address above. Thank you.
* Oxford University Development (North America), Inc. is an Equal Opportunity Employer.
Executive Assistant; Events & Alumni Relations Officer
Responsibilities include the following:
Executive Assistant
 Meet daily with the Executive Director to ensure calendar and to-do list are up-to-date
 Assist with travel arrangements for Executive Director’s and University leadership’s domestic and international trips
 Maintain itineraries for the Executive Director and University leadership visits to the US, ensuring accuracy of meetings and travel details
 Proofread and edit emails as requested by the Executive Director
 Assist Executive Director in electronic reconciliation of monthly receipts
 Provide support for Executive Director’s phone and the office’s main line
 Liaise with key UK-based staff, academics, and their support staff on a regular basis
 Work with Fundraisers, Events team, and UK-based staff to coordinate termly report for the Central University
 Assist in tracking University brochures in office library, ensuring materials are up-to-date and office is cleaned out quarterly
Events & Alumni Relations Officer
 Update Oxford North American web calendar, event history page and the University’s database with planned alumni events
 Collaborate with Oxford North American alumni groups to design and send communications about local alumni events using the University’s database system
 Act as primary coordinator of holiday greeting cards, to be assisted by office Fundraisers
 Support the Events & Alumni Relations Director on all aspects of virtual and physical events organized by OUDNA
 In collaboration with the Marketing & Communications Manager, update the North American Office’s website and send email communications as needed
Desired qualifications:
 A self-starter who can work independently, as well as be a contributing member of a team
 Must be detail-oriented
 Excellent interpersonal skills with ability to work in a professional office
 Strong writing and analytical skills
 Graphic design and web-building skills a plus

The North American Office team